Organize hybrid general meetings tailored to your professional needs: businesses, associations, and public institutions. Perfect for key events like annual general meetings, board meetings, or strategic sessions, with a secure and modern solution.
- Manage Registrations
- Effortless Digital Proxies
- Early and Direct Voting
- Quorum Monitoring in Real-Time
- Digital Check-In
.png){kind=logo}
.png){kind=logo}
.png){kind=logo}
.png){kind=logo}
.png){kind=logo}
Boost your Governance
No matter if you’re a company, a nonprofits, or public, Voteer encourage participation, ensuring a transparent and inclusive decision-making process.
Strengthen Voter Engagement
Boost Governance
Legal Compliance
Streamlined Voting
Remote Voting
Your Stars make us shine
The voting system worked well and made our lives easier!
Excellent service and support from start to finish. Very available and attentive. Highly recommended!
I highly recommend this service for both pre-election support and election day assistance. The team ensures you are as autonomous as possible when organizing your General Assembly or elections on the big day. A major advantage of Voteer compared to other platforms: voters don’t need to create an account in advance, which makes things much easier on election day
High-quality support and a top-notch tool. Our employees appreciated the simplicity and speed of the voting process.
Très satisfait de l'assistance de VOTEER et de l'équipe pour l'organisation de nos élections professionnelles. La solution est adaptée (Ex : sécurité, ergonomie, confidentialité des données), tandis que l'accompagnement et la réactivité font la différence
A big thank you to the team for their availability, support in mastering the platform, and valuable advice. We are delighted to have chosen Voteer. In summary: efficiency and time savings! We won’t hesitate to use it for future elections.
We used the Voteer platform for our last General Assembly. Everything went very well: David was very attentive to our requests, available, and patient. The platform is highly user-friendly, the voting reports are of excellent quality, and the free SMS reminders are more than appreciated. A big thank you! :)
Thank you! Meticulous support with professionalism, kindness, and patience!
Excellent support. Great availability. Our first electronic voting experience turned out very positive (participation rate, monitoring, etc.). Thank you
"Efficient and friendly!"
« Avec Voteer, nous avons augmenté le taux de participation de 40 %, avec une expérience utilisateur plus fluide »
“Digitizing the vote saves time for both organization’s team and the voters”
“First online voting! Voteer is an innovative and easy-to-use solution acclaimed by our elected officials.”
“Participation rate on Voteer is great, Provepharm Life Solutions achived 89% in our online voting”
“Our vote was a success, thank you for your professionalism and availability ”
“Thanks to Voteer, Vegephyl increased participation by 100% and saved 3 hours on counting time.
“Voteer offers a flexible and super-easy online voting solution”
“We save time and engage our team by using Voteer ”
“With Voteer, we have made our hybrid AGM with early & live voting more efficient”
“A flexible, super-easy multi-faced online voting toll”
“Engaging teams to cast a vote is a reality with Voteer”
“Thanks to the electronic voting solution, we have been able to organize our General Assemblies and elections under optimal conditions, whether in person or remotely. The platform is intuitive and allows us significant autonomy while providing support when needed. We particularly appreciate the transparency offered by real-time monitoring and personalized reminders, which helped us engage more voters. The successful deployment across our leagues and committees is a real asset for our federation’s governance.”
“We were initially impressed by the simplicity of the app, but what really made the difference was the outstanding customer service which was the highlight of our experience”
“We have switched to Voteer for our electronic vote at our AGM. the organization and tracking app is more effective. Our members found the platform easier”
“It is so easy to setup and follow up an electronic ballot with Voteer. The ease-to-use and UX is a big plus. It is really efficient”
“Voteer’s Legal Online Voting platform propels Havas towards governance 3.0”
"We thank our electronic voting provider, Voteer, for another seamless implementation. All resolutions have been adopted."
We are absolutely delighted with your service. Everything was perfect, from the advice provided ahead of the vote to the voting process itself and the results display. I wholeheartedly recommend your company
Our electronic vote went perfectly. Thanks to the Voteer team for their excellent support.
Voteer enabled us to focus on what matters—the debate itself," she noted. "With instant voting results and easy setup, the platform saves significant time in preparation and makes voting accessible and straightforward for participants from across Europe"
Related posts
4
min read
Everything you need to know about proxies in General Meetings
Learn how proxy voting in General Meetings lets you participate!
4
min read
How to Organize Voting for a General Meeting in a Nonprofit?
Discover how to efficiently organize voting during a nonprofit’s general meeting.
1
min read
How to Organize a General Meeting via Video Conference: A Complete Guide
Learn how to successfully organize a general meeting via video conference with our expert guide.
6
min read
Everything You Need to Know About the Scrutineer in a General Meeting
Everything you need to know about the scrutineer in General Meetings: responsibilities and importance.
2
min read
Is the Attendance Sheet for a General Meeting (AG) Useful and Mandatory?
Learn everything about the attendance sheet for AGs: usefulness, requirements, and models
4
min read
General Meeting Notice from A to Z
Ensure your general meeting runs smoothly with our step-by-step guide on sending the perfect notice
5
min read
6 Essential Tips for Organizing a General Meeting with Secure Online Voting
Organize your general meeting with 6 essential tips for an efficient and secure e-vote.
3
min read
The Guide to Voting in Condominium General Meetings
Learn how to organize secure electronic voting for your condominium general meeting
3
min read
Transform Your Elections with Voteer: The Secure Electronic Voting Solution
Simplify your elections with Voteer: a secure, modern electronic voting platform.
2
min read
Voteer Integrated with Microsoft Teams for Seamless Voting
Voteer integrates with Microsoft Teams
2
min read
Voteer available on Microsoft AppSource: order your online voting solution directly from Microsoft Market Place
Order Voteer on Microsoft AppSource and Teams Store
5
min read
Voting Clickers: Exploring Alternative Solutions!
Switch from voting clickers to seamless online voting
2
min read
10 Reasons Why Voting Is Highly Important
Learn why voting is crucial for shaping the future. From driving social change to protecting human rights, voting strengthens democracy, ensures social justice, and guarantees fair representation. Every vote matters!
3
min read
10 Reasons Why Online Voting Is Essential
10 reasons to adopt online voting: fast, secure, cost-effective, and eco-friendly.
6
min read
Unveiling Market Trends: Voteer Recognized as a Major Player in Online Voting
Voteer has been acknowledged as a major player in online voting. Discover the latest trends and why Voteer leads the market.
6
min read
What are the quorum rules for an Annual General Meeting (AGM)?
Learn quorum rules for AGMs in nonprofits, corporations, public institutions and HOAs
8
min read
Key steps to organizing a successful general meeting
Step-by-step guide to organizing a successful AGM, including remotely with Voteer.
5
min read
General Meeting Minutes: Example and Template of AGM Minutes
Learn to write effective General Meeting minutes with these essential tips.
A hybrid solution for all your general meetings and governance instances
Digital tools have become indispensable in our daily and professional lives. Among the key innovations is the rise of hybrid events, seamlessly blending in-person and virtual participation. The good news? This flexible format is now widely adopted for general meetings!
Thinking of organizing a hybrid general meeting? Here’s everything you need to know for a successful implementation.
What is a Hybrid General Meeting?
Before diving into the organization process, let’s clarify what a hybrid general meeting entails.
In-person and remote participation
A hybrid general meeting combines physical presence and virtual attendance. Participants, including board members, shareholders, or property owners, can choose to attend either in person at a physical location or remotely through an online platform.
This flexibility allows you to merge the advantages of both in-person and remote formats, providing a seamless experience for everyone involved.
Good to know: It is entirely possible to organize both ordinary and extraordinary general meetings in a hybrid format
Benefits of a Hybrid General Meeting
The popularity of hybrid general meetings is growing rapidly, thanks to their numerous benefits:
1. Enhanced accessibility:
Remote participants can easily overcome geographical barriers that might otherwise prevent them from attending in person.
2. Increased transparency:
A digital setup allows for thorough meeting tracking, improves the monitoring of votes, and fosters trust among participants.
3. Cost efficiency:
Fewer in-person attendees reduce expenses related to catering, travel, and other logistical needs.
However, to fully reap these benefits, your hybrid general meeting must be carefully organized.
How to Successfully Organize a Hybrid General Meeting
1. Choose the right platform
The foundation of a successful hybrid general meeting lies in selecting a reliable platform. Your chosen solution should offer:
• Secure electronic voting capabilities
• Seamless integration for both in-person and remote participants
• Compliance with data protection regulations.
2. Test all equipment
Ensure a smooth experience by checking the internet connection, audio/video systems, and live streaming options before the event.
3. Inform your participants
Distribute a detailed guide explaining how to access the platform, use its features, and participate effectively. This is especially crucial if this is the participants’ first hybrid meeting.
4. Engage your audience
Interaction is key. Remote attendees should have the same opportunities as in-person participants to ask questions, make comments, and cast their votes. Ensure your platform supports dynamic interaction without disrupting the in-person experience.
Secure Electronic Voting for Hybrid General Meetings
When you choose Voteer, you gain access to the most secure electronic voting solution for your hybrid general meeting. Our platform is designed to meet the highest legal standards and prioritizes:
• Secure online voting
• Integrity of voting processes
• Transparency of results
• Auditability of the entire process
With Voteer, you and your participants can feel confident in the fairness and reliability of the voting process.
What are the two types of general meetings?
General meetings are classified as:
• Ordinary General Meetings (OGM): Held annually to approve accounts, distribute dividends, and appoint board members.
• Extraordinary General Meetings (EGM): Convened for exceptional decisions like amending bylaws, increasing capital, or restructuring.
What is the agenda of a general meeting?
The agenda outlines the topics to be discussed and voted on during the meeting. It provides participants with a clear overview of the session’s structure and objectives.
What is the ideal timing for a general meeting?
For companies, an Ordinary General Meeting must be held annually within six months after the end of the fiscal year. For example, if the fiscal year ends on December 31, the OGM must occur before June 30 of the following year.