Voteer, Your Electronic Voting for General and Board Meetings
Whether it’s for ordinary, extraordinary, elective AGs, or supervisory boards, we handle every step. In-person, remote, or hybrid, simplify your meetings with a secure and flexible platform.
- Oversee Meeting Notices and Follow-Ups
- Manage Registrations
- Effortless Digital Proxies
- Configure Voting Weights
- Electronic Attendance Record
- Real-Time Vote Tracking
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Simplify your Online Voting
Whether you are a company, a co-ownership, an association, or a public institution, Voteer helps you gather opinions and boost participation within your teams, fostering transparent and inclusive decision-making.
Enhance Your Online Voting
Boost Governance
Increase Participation
Time Efficiency
Legal Compliance
Customers tell it better
Voteer enabled us to focus on what matters—the debate itself," she noted. "With instant voting results and easy setup, the platform saves significant time in preparation and makes voting accessible and straightforward for participants from across Europe"
Our electronic vote went perfectly. Thanks to the Voteer team for their excellent support.
"We thank our electronic voting provider, Voteer, for another seamless implementation. All resolutions have been adopted."
“Thanks to the electronic voting solution, we have been able to organize our General Assemblies and elections under optimal conditions, whether in person or remotely. The platform is intuitive and allows us significant autonomy while providing support when needed. We particularly appreciate the transparency offered by real-time monitoring and personalized reminders, which helped us engage more voters. The successful deployment across our leagues and committees is a real asset for our federation’s governance.”
“A flexible, super-easy multi-faced online voting toll”
“With Voteer, we have made our hybrid AGM with early & live voting more efficient”
“Thanks to Voteer, Vegephyl increased participation by 100% and saved 3 hours on counting time.
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Simplify and Secure Your General Meeting Voting Process
Voteer is an advanced electronic voting software that simplifies and streamlines the voting process for your general assemblies. Whether you’re managing shareholder meetings, corporate AGMs, or association gatherings, Voteer offers a secure and accessible online voting solution tailored to your needs. Adaptable to a wide range of voting scenarios, it is the perfect tool to facilitate electronic voting for general assemblies.
Curious about how Voteer can help you implement electronic voting for your next general assembly? Here’s everything you need to know!
Effortless and Secure Management of Your General Assembly Votes
A general assembly is a pivotal event for organizations such as corporations, associations, or co-ownerships. It serves as a forum for discussing key issues and making collective decisions through voting.
Voteer makes it easier than ever to conduct these votes with security, transparency, and efficiency. From start to finish, our platform offers customizable tools to manage every stage of the voting process, including:
• Sending invitations and notifications for general assemblies.
• Handling registration and managing attendance lists.
• Administering proxies for both nominative and chairperson assignments.
• Enabling live or advance voting, in-person, remotely, or via hybrid formats.
• Providing secure integration with tools like Microsoft Teams, Zoom, or Webex.
• Automatically tallying and reporting voting results.
Additionally, Voteer ensures data security and compliance with strict legal standards, offering the confidence you need to meet all regulatory requirements.
Key Features for Simplified General Assembly and Board Meeting Voting
To run an electronic vote for your general assembly successfully, certain steps must be followed. Voteer provides an all-in-one solution that simplifies the process while ensuring compliance with legal frameworks and best practices.
Before your assembly begins, Voteer supports you with:
• Expert guidance and personalized demos.
• Tools to handle participant registration.
• Setting up and managing resolutions or voting formats (single, multiple, or list-based).
During and after the event, you can count on features like:
• Real-time vote tracking.
• Secure data encryption to prevent fraud.
• Post-vote reports to summarize results and attendance.
Important: Quorum compliance is essential for validating any vote. Voteer tracks participation to ensure that voting results meet the necessary legal thresholds.
Benefits of Electronic Voting for General Assemblies
Implementing electronic voting for your general assemblies offers numerous advantages:
Modernize Your Voting Process
Electronic voting modernizes your assembly’s operations, saving time and effort for organizers while offering a seamless voting experience for participants. With the rise of remote work and digital transformation, online voting meets the growing need for flexibility and convenience.
Enhance Security and Integrity
Voteer leverages cutting-edge technology like cryptographic techniques and blockchain to eliminate the risk of fraud. Confidentiality and data integrity are guaranteed, ensuring voter anonymity and compliance with data protection regulations.
Maximize Efficiency and Engagement
Features like Q&A sessions and direct notifications help boost voter participation and improve engagement, leading to more effective and inclusive decision-making.
Adaptable to Any Voting Scenario
Whether you’re running an in-person, remote, or hybrid assembly, Voteer adapts to your unique requirements. Options include:
• Voting on resolutions (For/Against/Abstain).
• Single-member elections.
• Multi-member elections.
• List-based elections, with or without strikethroughs.
Features for Secure, Efficient, and Flexible Electronic Voting
Voteer and its online voting solution embody security, efficiency, and flexibility:
• Security: By leveraging cutting-edge technologies like advanced cryptographic techniques and blockchain, Voteer eliminates the risk of fraud. The confidentiality and integrity of votes are further ensured through the electronic voting process. Similarly, the personal data of voters is fully protected, guaranteeing anonymity.
• Efficiency: With its extensive features, such as Q&A sessions, Voteer boosts participation rates and significantly enhances the effectiveness of your voting process.
• Flexibility: The versatile Voteer electronic voting platform adapts to the unique constraints of any organization. Whether for in-person, remote, or hybrid voting, the platform ensures a seamless experience. Everyone will have the opportunity to cast their vote effortlessly.
What’s the Difference Between an OGM and an Extraordinary General Meeting (EGM)?
An EGM (Extraordinary General Meeting) can take place several times a year when exceptional decisions need to be made in the context of the business. On the other hand, an AGM is held once a year to review the overall health of the organization.
Note: Regardless of the type of general meeting, drafting minutes remains a requirement for companies and associations. The minutes document the decisions and votes made during the meeting. Without these minutes, participants could easily contest the decisions made.
When Should a General Meeting Be Held?
While there is no fixed date for holding general meetings, an Ordinary General Meeting must be organized annually within six months after the end of the fiscal year. For example, if a company’s fiscal year ends on December 31 of year N, the OGM must be held by June 30 of year N+1.
Who Prepares the Minutes of a General Meeting?
The minutes of a general meeting are a critical document summarizing the discussions and decisions made. The responsibility for drafting the minutes typically depends on the type of organization:
• In an LLC (Limited Liability Company): The minutes are usually prepared by the managing director of the company, either personally or by delegating the task to another member.
• In a Corporation or Simplified Joint-Stock Company (SA or SAS): The chairman of the meeting, often a board member or a specifically designated chairperson, is responsible for drafting the minutes. Alternatively, a board member or another individual appointed by the meeting may handle this task.
• Role of a Meeting Secretary: Regardless of the company type, a meeting secretary can be appointed to draft the minutes. This person must be capable of accurately recording the discussions and resolutions adopted during the meeting.
• Role of the Accountant: In some cases, especially during OGMs involving the approval of financial statements, the accountant may attend the meeting. Given their expertise in financial matters, they may also be tasked with preparing the minutes.
The minutes must be detailed and precise, as they serve as the official record of decisions made during the meeting.