Electronic Voting
Made Simple!

Secure Online Voting with Voteer

‍Over the past few years, communication methods have evolved rapidly. To meet the needs of businesses, remote and hybrid working models have gained widespread adoption. Voteer is designed to support this transition by offering flexible online voting solutions, whether for remote, in-person, or hybrid meetings

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Security at the Core of Our Online Voting System

While online voting offers unmatched convenience, with the ability to vote live or asynchronously, it is also a powerful tool to boost participant engagement. Thanks to its ease of use and accessibility, Voteer allows you to conduct your online vote with just a few clicks, accessible on any device without the need for downloads or installations.

And best of all, it ensures the confidentiality and security of your voters’ data, doesn’t it? Voteer is committed to adhering to the highest legal standards in online voting. When setting up any type of vote, we focus on:

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• Online Voting Security

• Integrity of the Online Voting Tool

• Transparency of Voting Results

• Auditability of Online Voting

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Trust is earned, and Voteer prioritizes a transparent, verifiable process with each voter during the online voting process.

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Confidentiality in Online Voting

We also prioritize voter data confidentiality, in strict compliance with GDPR regulations. To demonstrate our commitment to data protection, Voteer implements robust data protection measures. You can confidently reassure your users that their rights and anonymity will be respected.

Moreover, Voteer is one of the most advanced platforms in the upcoming era of digital voting. To meet the needs of a rapidly evolving digital world, we develop cutting-edge technologies These innovations are all designed to make online voting more secure and ensure that every vote is counted.

Secret Voting or Not – Your Choice

With Voteer, you can opt for anonymous voting or not:

• Anonymous Voting: Guarantees that the voter’s identity is not tied to their vote, preserving the confidentiality of voting preferences and ballots. This is essential in many scenarios, particularly in political or corporate elections, where the freedom of choice must be protected.

• Non-Anonymous Voting: In some cases, it may be necessary to link the voter’s identity to their vote, for instance, to allow post-vote auditing or verification. This method is typically used when transparency in the decision-making process is required.

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How Online Voting Works

Are you curious about how to set up an online vote for your business or association? Here’s our step-by-step guide to help you design an online vote, from start to finish, effortlessly.

Preparatory Steps for Online Elections

To prepare a vote properly, there are several essential steps to follow before the elections:

Define the Online Voting Modalities

The first step is to define the practical aspects of online voting and its scheduling. We recommend addressing two critical questions: Who can vote, and how will the vote be conducted online?

These questions are crucial because they ensure the electoral process runs smoothly and avoids confusion among participants. More importantly, they help ensure the democratic process within your organization, whether in a company or an association.

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Concerning the question "How to vote?", this corresponds to the electronic voting method that you wish to apply. To choose it, the variables to take into account are the type of question asked in the election and the company's policy.

Also, do not forget to take into account certain situations such as the management of online voting by proxy.

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Informing Participants about Online Voting

The second crucial preparatory step is informing your voters. If this is the first time using online voting, it’s important to educate and reassure your participants via email, for example. They must understand the voting procedure and the security of the system. Your internal communication should include:

• Ballot dates

• Connection and authentication procedures

• Voting deadlines

Voteer provides customizable email and SMS communication tools to ensure voters are informed, reminded, and their messages successfully delivered.

Do not forget to appoint a contact person who will be able to answer any questions that participants in the online vote may have regarding this method of online voting.

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Online Voting Process: A Seamless Experience with Voteer

When your online vote is properly prepared, it runs smoothly without any hiccups.

With Voteer, invitations are sent to all participants with just one click. Once the connection link is received, they simply click to join and vote.

For organizers, the process is equally simple. Thanks to the platform’s features, you can track the voting process in real-time. Voteer provides access to essential information such as:

• Real-time monitoring of your online vote

• Quorum tracking for online voting

• Real-time vote monitoring

• Early or live voting

Note: Quorum refers to the minimum number of members required to participate in the vote for the decisions made during the general assembly to be legitimate. Without quorum, the assembly cannot make valid decisions, and the results of the vote (whether online or not) cannot be considered.

Regarding the counting of ballots to determine the final result, it is also done in real-time and securely. The platform allows you to tally any type of vote, regardless of the method used. The data will then be exported seamlessly to provide you with the best online voting experience.

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What Methods Are Used for Online Voting?

The advantage of choosing an online voting method for your election is that it can be adapted to various methods, whether it’s online voting options or participation methods.

Different Online Voting Options

Depending on the type of question asked in an online vote, different voting options can be selected. Whether it’s for a referendum, election, or general assembly, the question and expected response will differ.

For this reason, online voting can include:

• Yes or No, or Abstention

• Single or multiple-choice voting

• List voting with or without amendments

Different Participation Methods

After reviewing the various online voting options, here are the different methods of participation for an electronic vote. It’s also possible to choose the mode of participation in a vote:

• Asynchronous Voting (Voters have several days to cast their vote)

• Advance Voting (Voters can vote before the meeting)

• Live Voting (Available in person or remotely during the assembly)

Benefits of Online Voting Over TraditionaI Voting

Online voting presents several notable advantages over traditional voting, particularly in terms of ease of access and time management. This modern tool allows voters to participate in elections without being constrained by the schedule of physical meetings, which is especially beneficial for those with busy schedules or living far from voting locations.

No Need to Travel

Free online voting eliminates the need for voters to travel, reducing logistical barriers that might discourage participation. People who would otherwise be unable to vote due to work or health constraints can exercise their right to vote without physical limitations. Additionally, for voters, online voting offers a convenient alternative to the often complex process of proxy voting.

Regarding proxy voting, our platform allows digital proxies, whether nominative proxies or proxy to the chair. We ensure compliance with electoral rules by factoring in the maximum number of proxies allowed.

Increasing Participation

This system also promotes greater inclusion. Voters don’t have to schedule their day around voting; they can participate at any time during the voting period from their computer or mobile device. This flexibility improves the participation rate and ensures every voter has a chance to make their voice heard.

Enhanced Security

Security and confidentiality are reinforced through digital technologies. Online voting systems use advanced encryption protocols to secure voter data and ensure the integrity of the vote. These measures prevent fraud and guarantee that every vote is accurately counted, which can be a challenge with traditional voting methods where human errors or ballot tampering are possible.

For enhanced security, we have implemented 1, 2, or 3-factor authentication methods, including:

• A unique voter code

• A one-time password

• A security question

Fast and Reliable Results

Online voting allows for faster compilation and announcement of results. As soon as the voting period ends, results can be automatically calculated and published instantly. This contrasts with in-person voting, where manual counting of ballots can take hours, depending on the size of the electorate.

An Eco-Friendly Solution

Finally, the environmental impact is significant. By reducing the need for voters to physically attend voting locations, online voting helps reduce the carbon footprint associated with travel. Additionally, it reduces paper consumption, as physical ballots and other election-related documents are no longer needed.

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Objections to Online Voting and How to Address Them

Despite its many advantages, online voting also raises certain objections that need to be considered and addressed effectively to ensure voter trust and security.

Data Security

One of the main concerns is the security of personal data under GDPR, particularly voter names and email addresses. Online voting platforms must implement robust security measures to protect this data from unauthorized access or cyberattacks. In response, organizations can demonstrate how the data is encrypted and the strict security protocols in place to safeguard each step of the process.

System Reliability

There may also be concerns about the reliability of online voting platforms, especially regarding the risk of tool failures or technical errors that could affect critical decisions. To address this, it’s essential to provide a comprehensive overview of the testing and maintenance system before each election, ensuring the platform operates correctly within the allocated time frame.

Exclusion of Certain Voters

Another common criticism of online voting is the risk of excluding voters who don’t have access to the internet or are unfamiliar with new technologies. To address this, organizations can offer training and support solutions to help these voters use the system.

Lack of Transparency

Finally, some may worry that online voting lacks the transparency of traditional voting, where ballots can be physically observed. To respond to this concern, an audit system can be implemented, allowing all voters to verify that their vote was counted correctly without revealing how they voted.

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Frequently Asked Questions (FAQs)

Still have questions about creating your online vote with Voteer? Check out our FAQ section for the answers!